1 The Regulations specify the conditions of participation in the conference called IMAGINATION DAY 10, organised by the Marketing Communication Association SAR with its registered office in Warsaw, ul. Czerska 8/10. Registration of participation in the Conference is tantamount to acceptance of the terms and conditions of the Regulations, including the obligation to pay the relevant Participation Fee.

(2) Unless expressly provided otherwise in the Rules, the following capitalised terms shall have the following meanings:
a) Conference - means the conference organised by the Organiser under the name Imagination Day 10, which will take place on 23 and 24 November 2023 in Warsaw, Poland;
b) Organiser - means Stowarzyszenie Komunikacji Marketingowej SAR, with its registered office in Warsaw (00-732) at 8/10 Czerska Street, entered in the register of entrepreneurs and in the register of associations, other social and professional organisations, foundations and independent public health care establishments kept by the District Court for the City of Warsaw in Warsaw, 13th Commercial Division of the National Court Register, under KRS number: 0000177032, holding NIP number: 5262397001.
c) Registration System (hereinafter referred to as the System) - means a web-based application for handling the registration process of participants for the Conference.
d) User - means any person using the System to register for a Conference.
(e) Participants - means natural persons who are at least 18 years of age and have full legal capacity, whose details have been indicated through the System by means of Registration until 26.11.2024, as participating in the Conference.
f) Bank Account - means the Organiser's bank account into which the fees for participation in the Conference will be paid, numbered 27 1090 1056 0000 0000 0602 5684 at Santander Bank Polska S.A.
g) Participation Fee - means the amount specified by the Organiser to be paid to confirm participation in the Conference.
h) Ordering Party - means a natural person with full legal capacity, a legal person or an organisational unit without legal personality who has completed the Registration and paid the Participation Fee.
i). Registration - means the application to the Organiser of the desire to participate in the Conference by means of the System.
j). Registration Form - means the form available on the website www.bilety.imaginationday.pl/koszyk through which Registration and the purchase of tickets is carried out.

3 Additional information.
a) The official website of the Conference can be found at www.imaginationday.pl.
b) The scope of the System includes the service of storing User registrations in a database, as well as the handling of such registrations by the Organiser.
c) The technical requirements for using the System are the same as the technical requirements for using the Internet. The User must have a computer with access to the Internet and software for browsing its resources. It is recommended to use the following browsers: Internet Explorer, Firefox, Chrome or Safari in up-to-date versions at the time of registration.
d) The provisions of these Rules and Regulations form an integral part of the Conference registration and apply to all Participants and Orderers.

1. the condition for participation in the Conference is:
a) correct registration of participation in the Conference only via the Registration Form available on the Conference website.
b) payment of the Participation Fee in the amount specified by the Organiser, in accordance with the provisions of § 3 of the Regulations.

Registration must be made at least 1 (one) working day before the date of the planned Conference. Registration requires providing personal data of the Participant, i.e. first name, surname, e-mail address of the Participant and data of the Ordering Party, i.e. first name, surname (or name) and e-mail address, contact telephone number of the Ordering Party, Tax ID of the Payer's company. If the Orderer is the Participant himself/herself, he/she can provide his/her data only once by indicating on the registration form that he/she is also a Participant. Registration is conditional on the Participant first creating an account on the Tickerence website responsible for the distribution of tickets to the Conference (including the provision of data and acceptance of the rules and regulations applicable on that website). In the event of a conflict between these Rules and the Rules of the Tickerence website - the provisions of these Rules shall prevail.

(3) In the event that the person making the Registration is not the Participant himself/herself, the Ordering Party must be authorised to provide the Organiser with the Participant's personal data. The Ordering Party is also fully responsible for the veracity of the data provided.
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4. the Organiser shall not be liable for any damage resulting from the entry of incorrect data, including personal data of the Participant, in the Application Form.

5 Registration constitutes a form of contract between the Organiser and the Ordering Party under the terms and conditions of the Regulations and the Application Form.

(6) The Organiser reserves the right to change the speakers and/or the programme of the Conference, however the Organiser guarantees that all speakers will be experienced and professional in the field covered by the Conference programme.

(7) The Organiser reserves the right to change the date of the Conference for reasons beyond its control. In such a case, the Organiser shall immediately inform the Ordering Party about the aforementioned change by sending an e-mail to the contact e-mail address indicated in the Application Form. In the event of such a change, the Ordering Party shall have the right to withdraw from the contract within 7 (seven) days of obtaining information about the change, however no later than 7 (seven) days before the commencement of the Conference. In such a case, the Organiser shall refund the full amount paid as the price of participation in the Conference to the account from which the payment was made to the Organiser. At the same time, the Organiser shall not cover additional costs incurred by the Participant in connection with the Conference. The above provisions do not apply to Participants acting as consumers - in relation to whom changing the date of the Conference results in termination of the agreement and refund of the full price (unless such Participants express their explicit consent to the new date of the Conference).

8 The number of places for participation in the Conference is limited. Participation in the Conference is determined by the order of applications and the date of receipt of the Participation Fee to the Organiser's bank account. The Organiser reserves the right to reject an application due to lack of places.

(9) The Organiser reserves the right to cancel the Conference. In such a case, the Organiser shall immediately inform the Participant and the Ordering Party thereof and shall refund the full amount paid for the participation in the Conference within 14 working days.

1 The participation fee includes attendance at all Conference sessions and coffee breaks.

(2) The participation fee includes access to the platform with recordings of lectures of a given conference edition, made available after the conference on www.video.imaginationday.pl. The participant receives access for the period until the next edition of the Conference. The materials are available only for viewing on the platform, without the possibility and right to download them or share them with others.

(3) The participation fee does not include the Participant's travel costs to the Conference venue, accommodation and lunch. These costs are to be borne by the Participant himself. 3 The sale of participation lasts from 15.04.2024 until the pool is exhausted, but no longer than 26.11.2024.

4 Participation in the Conference is sold exclusively online. Purchase can be made at www.imaginationday.pl via the Registration Form.In order to register correctly in the system, the Purchaser must complete all fields marked with (*).

(6) After filling in and confirming the accuracy of data in the Registration Form, a message confirming registration will be sent to the e-mail address provided therein. For paid registrations, a pro forma invoice will be sent to the ordering party together with the registration confirmation e-mail.

For members of the SAR Marketing Communication Association, the participation fee is as follows: for the 1st day of the conference (28.11.2024) - PLN 1,500 net until the sales end date, for the 2nd day of the conference (29.11.2024) - PLN 1,500 net until the sales end date. For Ordering Parties not affiliated with the Association of Marketing Communication SAR, the participation fee is: for the 1st day of the conference (28.11.2024) PLN 1650 net, for the 2nd day of the conference (29.11.2024) PLN 1,650 net until the day the sale ends. The amount of VAT (23%) should be added to the amounts. The package fee (for the 1st and 2nd day of the conference, i.e. 28 and 29.11.2024, and a ticket for the Innovation award gala and After Party, which will be held on 27.11.2024 at 7 p.m. in the Multikino cinema in Złote Tarasy) is as follows: for members of the Marketing Communication Association SAR: PLN 2125 net from 15.04.2024 to 01.10.2024 and PLN 2,500 net from 01.10.2024 until the day the sale ends. For Ordering Parties not affiliated to the SAR Marketing Communication Association, the participation fee is: PLN 2,337.50 net from 15.04.2024 until 01.10.2024 and PLN 2,750 net from 01.10.2024 until the sale end date. The amount of VAT (23%) should be added to the amounts.

(2) The Organiser provides for the following form of settlement: a) Payment into the Organiser's bank account on the basis of a pro-forma invoice sent electronically to the Ordering Party's e-mail address given in the registration form;

3. the payment deadline for pro forma invoices received electronically with the registration confirmation is 5 days (but no later than 1 day before the day of the Conference)

4. the Organizer reserves the right to cancel the Reservation (withdraw from the agreement) in case when: a. the payment for the Reservation is not made within 5 days from the date of the Reservation, b. the payment for the Reservation is not made at least 1 day before the beginning of the Conference, c. the Organizer requests the Ordering Party to send (to maria.zaremba@sar.org.pl) a confirmation of the transfer of the Participation Fee and the Ordering Party does not meet this request within 5 days. d. by the time the Participation Fee is paid by the Ordering Party, the Conference place limit will be exhausted. e. if the Ordering Party enters incorrect data in the Form, in particular the choice of a type of ticket which the Ordering Party is not entitled to. The Organiser will inform the Ordering Party about the cancellation of the reservation within 2 working days, to the email address indicated in the Registration Form. Any payments made by the Ordering Party will be refunded within 10 days of the cancellation.

(5) A VAT invoice shall be issued within 7 days of the payment being credited to the Organiser's bank account (provided that the Reservation is not cancelled in accordance with paragraph 4 above). Corrections to VAT invoices may be made no later than 15 days after they are issued, unless mandatory provisions of law state otherwise. The request for correction should be sent to the Organiser's e-mail address: maria.zaremba@sar.org.pl.

(7) By purchasing participation in the Conference on behalf of a Participant who is a third party (other than the Ordering Party), the Ordering Party confirms that it is authorised to provide personal data of such Participant and that it has provided the Participant with information on the rights and obligations of the Participant and the Organiser related to the Conference. The person making the application (User) and accepting the terms and conditions of participation, hereby declares that he/she is authorised to incur a financial obligation towards the Conference Organiser. Otherwise, he/she shall be liable to the Organiser under civil law, including for damages, for exceeding his/her authority or not having it.

8. in case of cancellation of participation in the Conference, a request for reimbursement of the Participation Fee shall be sent by e-mail to maria.zaremba@sar.org.pl, whereas: a) in case of delivering to the e-mail address maria.zaremba@sar.org.pl a statement of the Ordering Party on cancellation of participation in the Conference in the period between 24.07.2024 and 03.11.2023, the Organiser will charge 50% of the Participation Fee for the existing Imagination Day preparatory services; b) in the event of delivery to the Organiser of a statement of cancellation of participation in the Conference in the period of 20 days before the scheduled day of the Conference, the Organiser will charge the Ordering Party the full Participation Fee for the existing Imagination Day preparatory services.

(9) In the event that the request for reimbursement of participation costs is granted, the Organiser will reimburse this payment within 10 days of sending the request to the Organiser to the bank account provided by the Ordering Party.

(10) In the event that a Participant's participation in the Conference is impossible due to early exhaustion of the limit of places, the Organiser shall, within 10 days, refund to the Ordering Party the full amount paid as the price of participation in the Conference.

(11) The consumer, in accordance with Article 38(12) of the Consumer Rights Act of 30 May 2014, shall not be entitled to withdraw from the contract without stating a reason, as referred to in Article 27 of the Consumer Rights Act of 30 May 2014.

12 At the same time, we would like to inform you that, in accordance with the Act of 30 May 2014 on consumer rights, it is possible to use out-of-court ways of handling complaints and pursuing claims by consumers. Detailed information on the possibility for the consumer to use out-of-court ways of handling complaints and pursuing claims, as well as the rules of access to these procedures, are available at the following website address of the Office of Competition and Consumer Protection https://www.uokik.gov.pl/pozasadowe_rozwiazywanie_sporow_konsumenckich.php.

(13) A person who is a consumer shall have the possibility to resolve a dispute through the EU online platform (ODR platform) available at http://ec.europa.eu/consumers/odr.

During the Conference, the Organiser may carry out photo sessions and film the course of the Conference for the purpose of broadcasting in the mass media (television, radio, Internet, press) or for the purpose of documentation, promotion, advertising of the Organiser and other persons indicated by the Organiser (Media Partner, Sponsor, Partner or Co-organiser of the Conference). Participation in the Conference is tantamount to accepting the fact that the Organiser is entitled to record, use and/or disseminate by the Organiser and the above-mentioned related entities the image/voice/speech of each Participant in all promotional and marketing materials without time and territorial limitations.Participation in the Conference is tantamount to acknowledgement that photographs, films or recordings made during the Conference may be placed on the Conference website or other website and used in promotional materials, including dissemination for this purpose by means of vision or sound. Dissemination of the Participant's image/voice/speech for the purposes specified in these Regulations shall be without remuneration.

3. the Participant may request the Organiser to cease dissemination of his/her image by sending an objection to the e-mail address: maria.zaremba@sar.org.pl § 6. Complaints 1. the Ordering Party may submit a complaint via the e-mail address maria.zaremba@sar.org.pl (2) Complaints may be filed within 14 days of the end of the Conference.

3 The complaint should include:
(a) the name of the Principal,
(b) mailing address,
(c) the subject of the complaint,(d) an indication of the facts justifying the complaint.

(4) If the data or information provided in the complaint needs to be supplemented, the Organiser will request the Ordering Party submitting the complaint to supplement it to the extent indicated before considering the complaint.

(5) The Organiser shall consider the complaint within 14 working days from the date of submission of the complaint or from the date of completion of the necessary data for the complaint by the Ordering Party. The Ordering Party will be notified of the consideration and outcome of the complaint by e-mail.

The answer to the complaint will be sent only to the e-mail address assigned to the Orderer. In particularly justified cases, the Organiser may send a reply to another e-mail address, indicated by the complainant, which is not assigned to the Orderer.

(7) The rejection of a complaint shall not deprive of the right to assert claims under general rules, in particular before the competent ordinary court.

1 The administrator of the personal data processed in connection with the Conference is the Organiser - Marketing Communication Association SAR with its registered office in Warsaw, 8/10 Czerska Street.

The Organizer processes personal data for the purposes of: - accepting Bookings made by the Orderers and processing payments, - enabling Participants to participate in the Conference, - processing complaints, - publishing materials related to the Conference for information and marketing purposes.

(3) If the Ordering Party is a natural person (including the Conference Participant himself/herself), the Organiser processes his/her personal data to the extent necessary for the preparation and performance of the agreement for the Participant's participation in the Conference. In this case, the basis for the processing of personal data is Article 6(1)(b) of the General Data Protection Regulation (GDPR) and Article 6(1)(c) of the GDPR (to the extent that the processing of personal data is enforced by law, e.g. tax regulations).

(4) If the Participant is an individual who is not the Ordering Party, the Organiser processes personal data within the framework of a legitimate interest - consisting in the execution of the Ordering Party's Booking and enabling the Participant to participate in the Conference. In this case, the basis for processing personal data is Article 6(1)(f) of the RODO.

(5) Due to the fact that images of the Participants may be recorded (and subsequently disseminated) as part of films and photographs taken during the Conference, the Organiser informs that, in such a case, the basis for the processing of personal data is the legally justified interest consisting in the possibility of carrying out information and publicity activities in accordance with the provisions of the Regulations (including, in particular, the possibility of posting photo- and video-reports on the Conference website) - Article 6(1)(f) RODO.

(6) In the case of data processing due to the legitimate interest of the Organiser, any person whose personal data is processed on this basis shall have the right to object to such processing - by sending information in accordance with the contact details indicated in the last paragraph of this section. In the event that the submission of an objection prevents participation in the Conference, the fees paid by the Ordering Party shall not be refunded.

7 The provision of personal data is voluntary. However, failure to provide data will result in the impossibility to make and carry out the Booking.The following personal data will be processed for the purposes of the Booking: first name, surname, email address of the Participant, and first name, surname, contact telephone and email address of the Ordering Party who is a natural person (as well as NIP and company - for the purposes of issuing an invoice).

9 The contact details of Participants and Orderers are used to contact the Organiser in accordance with the provisions of these Regulations. Together with the confirmation of the Registration, the Organiser sends the Orderer and Participant information about the processing of personal data.

(10) Unless there is a separate prerequisite for the processing of personal data (including, in particular, a legal obligation on the part of the Organiser) enforcing the retention of personal data, the personal data will be deleted within 3 months from the end of the Conference. The personal data will also be retained to the extent that it is necessary for the processing of complaints or any other form of claims, as well as in connection with the Organiser's legitimate interest referred to in paragraph 5 above (until the distribution of photographs and films from the Conference is discontinued).

11. personal data will be processed for the purpose of the complaint: e-mail address (from which the complaint was sent), other data indicated in the complaint. The data will be processed to the extent necessary to handle the complaint in accordance with the provisions of the applicable law.

12 The recipients of the personal data will be: Trakido Sp. z o.o. Sp. K. with its registered office in Toruń, address 87- 100, ul. Włocławska 167 (sales and registration system for Participants), and zgoda.net sp. z o.o. with its registered office in Warsaw, ul. Efraim Schroeger 28, 01-822 Warsaw (granting access to the video platform to Participants). The Ordering Party's personal data may also be provided to payment institutions for the purpose of paying for the Booking - according to the selected payment method. The administrator of the personal data for the purposes of payment is the entity which offers the specified payment method.

(13) If you have given your consent in the Application Form to the sending of commercial information, the Controller shall also process your personal data for marketing purposes (legitimate interest of the Controller). The data shall be processed on this basis until an objection is received, either in application of the last point of this paragraph or as otherwise indicated by the Controller.

14 The persons whose personal data is processed shall have the right to: - to be informed about the processing of personal data, including the categories of data processed and the possible recipients of the data (right of access to the data). - to request the rectification of inaccurate personal data or the completion of incomplete data, - to request the erasure of personal data - by objecting to their processing, - to request the restriction of the processing of personal data - if the legal requirements justifying such restriction are met, - to transfer personal data - by receiving personal data in a format that enables its transfer to a third party, - to lodge a complaint to the supervisory authority: President of the Office for the Protection of Personal Data, 2 Stawki Street, 00 - 193 Warsaw - in the event that it is determined that personal data is processed in violation of the law.

15 All requests, questions and demands related to the processing of personal data should be addressed to: kornelia.mielczarek@sar.org.pl.

(1) Participants are obliged to comply with the provisions of the Rules and Regulations of the venue where the Conference is held, including in particular the safety rules, health and safety regulations and fire regulations.

During the Conference, the Participant is obliged to obey any possible instructions of the Organiser; this applies in particular to the ban on recording (audio and/or video and/or photo) the keynote speaker's speech.

The Participant acknowledges that in the event that the Organiser determines that the Participant violates the provisions of the Regulations of the Conference, or persistently disrupts the proper course of the Conference, the Organiser is entitled to deny the Participant the right to participate in the Conference and require the Participant to leave the Conference venue or the venue of the Conference.

(4) To the extent permitted by law, the Organiser reserves the right to amend the Regulations, provided that this does not infringe on the acquired rights of the Orderers and Participants.

(5) Contact with the Organiser is possible at: Warsaw (00-732), ul. Czerska 8/10 and by e-mail at: maria.zaremba@sar.org.pl.

(6) Any disputes that may arise from participation in the Conference shall be settled by a court having jurisdiction over the registered office of the Organiser, except where a party to the dispute is a person acting as a consumer.

(7) The Organisers shall not be liable for Participants' belongings which may be lost, damaged or stolen during the Conference, unless it is clear from the wording of separate regulations or from the circumstances that the Organiser has assumed such liability.

8 Participants shall be held fully responsible for any damage they cause to the premises where any Conference activities are conducted.